You can use this page to manage all tax settings within the event, including:
Customizing the taxes and fees that apply to the hotel(s) in this event, which may be different from the hotel settings
Reviewing and changing the sub-block tax disclaimers and rates include tax settings
Each hotel in the event is listed and shows whether the taxes have been customized for this event. Note that Hotel users can only view taxes for their own hotel within a CityWide event.
The label noting Custom Taxes/Fees means that the hotel in this event only is using different taxes and fees than set up in Hotel: Taxes. Changes to the tax disclaimer wording or rates include tax settings do not make this label appear.
If no label appears next to the hotel name, then the hotel is using the default taxes and fees from the Hotel Profile.
Clicking a row expands it to reveal two tabs with more detailed tax information.
Use the tab Customize Taxes to review or modify the taxes and fees for the hotel in this event, without impacting the Hotel Profile. Make changes as follows:
Click the To add a new tax, click here link to add a new tax.
Enter a descriptive name for the tax or fee.
Enter either a monetary amount or a percent of the nightly rate by entering the number then selecting Amount or % from the drop-down list.
Click Save when done, or Cancel to discard any changes. Note that Save and Cancel are only provided for users with permissions to make changes.
To remove a tax or fee, click the X to the right of the tax or fee.
If the hotel taxes and fees have been customized for this event the Custom Taxes/Fees label appears, and a Reset button is provided. Click Reset to copy the current taxes and fees from the hotel. This will ensure that the event is using the latest tax calculations from the hotel profile.
IMPORTANT: After reset, the hotel will still appear as customized (i.e showing Custom Taxes/Fees next to the hotel name). This event will use the taxes and fees shown, but any further changes made to the hotel taxes and fees in the hotel profile will not impact this event.
Use the tab Customize Tax Disclaimer to enter or modify the tax disclaimer for the hotel in this event and apply it to sub-blocks.
IMPORTANT: The actual taxes and fees calculation, unlike the disclaimer, can not vary by room or attendee type, and is used for all attendee types.
Under the Tax Disclaimer section, click the Auto generate statement to have the disclaimer text automatically entered. You can also enter the disclaimer text by clicking in the field and typing in the text. If the event has multiple locales you can click the globe icon to enter translations for the disclaimer.
If the rates include the tax, be sure to check the Rates Include Tax box.
Click Save when done, or Cancel to discard any changes. Several options are presented during Save:
Hotel Only saves the changes only to the Hotel in this event but does not apply the changes to any sub-blocks. Generally you should use this setting if you want to save a "draft" of your changes before applying to sub-blocks.
All Sub-Blocks saves the changes to the Hotel in this event and applies them to every sub-block. Use this option to make the settings uniform for all rooms and attendee types.
Selected Sub-Blocks saves the changes to the Hotel in this event and only to the sub-blocks you have selected at the bottom of the page. This option is only available if you had pre-selected some sub-blocks before clicking Save. Use this option if some attendees have different tax disclaimers from others.
Cancel simply closes the dialog without saving any changes.
If the tax disclaimer has been modified for this event, a Reset button will appear. Click Reset to copy the current tax disclaimer and rates include tax from the Hotel Profile. Click Save again if you also would like to apply the changes to some or all sub-blocks, as described earlier.
Note that generally you will apply the changes to sub-blocks, as the sub-block settings will ultimately determine what the guest sees for policies and rates.
The sub-block tax disclaimers are listed at the bottom of the Customize Tax Disclaimer tab. These are identical to the settings shown in Event: Advanced Options: Blocks: Edit Sub-Block, but provide a more convenient summary for review and management.
To change individual tax disclaimers:
Select either by Attendee Type or by Rooms to change how the sub-blocks are listed. Sorting by attendee type is the default and lists attendees and the rooms to which they are assigned.
Click the attendee type or room name to collapse and expand the sections.
Review the current tax disclaimer wording, which shows the full HTML content in the event's default locale. These HTML tags will be interpreted by the browser properly and will not be shown directly to the guest. The rates include tax setting is shown as either Yes or No.
Click the Change link to make changes to the settings for the selected sub-block. Clicking this will navigate you directly to the appropriate sub-block settings in Advanced Options to make changes. All changes you make will be reflected in this page when you return.
TIP: After making changes to this sub-block or others in Advanced Options, simply use the Details --> Taxes navigation link to return to the Taxes page.
To change multiple tax disclaimers at once:
Use the checkboxes to select the sub-blocks you want to change. You can select individual sub-blocks or select all as needed.
Click the Save button under the Hotel Tax Disclaimer section, and choose to apply the changes to Selected Sub-Blocks. If this option is not enabled, select either Tax Disclaimer, Rates Include Tax, or both checkboxes, depending on which settings you want to apply.
The changes are applied to the sub-blocks that you selected and the page updates to show the current settings.