Hotel or Organization: Libraries: Add Add-ons and Promo Cubes

To create a new Add-on or Promo Cube click the click here link to open the creation page.

In the Add New tab, select either Add-on or Promo Cube.

Creating a New Promo Cube

NOTE: All fields noted with an asterisk are required.

Complete the Details Section

Name of the Promo Cube
Type categorizes the item by sponsorship, local attraction, ad, etc.
Promo Message displays a brief message about the item.
Description is used to display full details about the item.
Available on specific dates? may be used if the item is not available every day (e.g. a local festival that takes place over a specific date range)

Complete the Location Section

Address: use if the Promo Cube is promoting an attraction or location that may be shown on a map on the attendee website.

Determine if Sharing on social networks will be allowed.

Allow Sharing?: Indicates whether a guest can share information about the add-on via social networking sites such as facebook, Twitter and Linkedin
Sharing Message: Will display when a guest shares the item via a social networking site.

Complete the Contact section

Name and Email can be added and will appear within the Promo Cube on the attendee website. Guests requiring additional information can use this to contact the attraction directly.
URL Display name can be optionally used to provide a friendly name for the URL (e.g. More Information or Click Here).
URL can be entered to display a URL that the guest can click. If the URL Display name is provided, that will be shown as the link instead of the URL.

Save changes once complete.

Once the initial Save is done, upload an image by selecting the Add image icon from the preview panel. or the Add image link on the Edit page.

Browse for an image you have saved on your computer or network. Acceptable images are JPG, GIF or PNG and maximum size of 3 MB. Optionally, browse for an image saved in the Passkey image library.
Once saved, click on the image in the Add-on to Change image or Delete.

Select the Shown on tab

Check each page of the Attendee Website on which this Promo Cube should be made available. Remember that this may be changed at the event level based on individual event needs.
Save changes once complete.

To target the promo cube to specific attendees, select the Shown for tab

Check Select All or specific attendees for which this Promo Cube should be made available. Remember that this may be changed at the event level based on individual event needs.
Save changes once complete.

When all work is completed on the Promo Cube, turn it ON to make it available for use in bundles and events.

Creating a New Add-on (Hotel Libraries)

NOTE: All fields noted with an asterisk are required.

Complete the Details Section

Name of the Add-on
Type categorizes the item by service, local attraction, food & beverage, etc.
Promo Message displays a brief message about the item.
Description is used to display full details about the item.
Request Code can optionally be used if your hotel is integrated and supports special request code processing. This field allows a code or codes (entered as comma delimited values) to transfer to your PMS/CRS system when an attendee purchases the add-on.
Price entered is the dollar amount being charged for the item. Indicate whether this price is per night or per purchase

Customize price text may be used to add additional text to explain the price. If used, this text will replace the standard per night or per purchase text.
Add tax disclosure to indicate if any additional taxes may be charged on the item. NOTE: This is text display only and any tax quoted will not be calculated on the attendee website.

Guest can select dates: If checked, guests can select specific dates for the item
Guest can select quantity: If checked, guests can order a specific quantity of the item
Max. quantity per event?: Use to cap the quantity of the item to be sold at a specific amount (e.g. tickets for a concert)
Display countdown: Shows a countdown on the website and can be set when a certain number of items are left to be sold by using the Start countdown at and a Countdown message.

Determine if Sharing on social networks will be allowed.

Allow Sharing?: Indicates whether a guest can share information about the add-on via social networking sites such as facebook, Twitter and Linkedin
Sharing Message: Will display when a guest shares the add-on vis their social networking site.

Save changes once complete.

Once the initial Save is done, upload an image by selecting the Add image icon from the preview panel.

Browse for an image you have saved on your computer or network. Acceptable images are JPG, GIF or PNG and maximum size of 3 MB. Optionally, browse for an image saved in the Passkey image library.
Once saved, click on the image in the Add-on to Change image or Delete.

Select the Assign to tab

Check each Room type and Attendee type that the Add-on may be made available to when building events. Remember that this may be changed at the bundle and event level based on individual event needs.
Save changes once complete.

Select the Recipients tab

Select the Contact Group responsible for fulfillment of the Add-on.
Turn ON the Send Email? to generate the daily email to the Contact Group members informing them of recent purchase activity. This email is delivered daily at 5:00 a.m. local hotel time.
Save changes once complete.

When all work is completed on the Add-on, turn it ON to make it available for use in bundles and events.