Hotel: Libraries: Room Types: Add or Edit

Use this page to add a new Room Type or edit a Room Type as follows. All information entered here is propagated to newly created events. If editing a Room Type, the changes do not affect current events using this Room Type.

Enter a unique, descriptive name for the room. This is required.
Provide a description of the room, which is also required. You can use the various editing tools from the toolbar to customize the message, such as bold, italics and bullets.
If supporting multiple languages, click the translation icon () to provide the translated text of the description.
Select the maximum number of guests allowed in the Room Type.
Enter the fees for each additional guest. If you allow more than 4 guests, the fifth guest and on will be the same fee as the fourth guest.
If available, enter the GroupLink code.
Optionally, choose to show smoking preferences.
If available, choose to Enable ARI Availability Updates for Primary Inventory and Enable ARI Rate Updates for Primary Inventory. The status of these settings is shown on the page showing the list of room types.
Optionally, the room type can be marked as an Upsell Room Type in the Library. This will then be the default when the room type is added to a Bundle.
If a room type is identified as Upsell, you may then add a default increment. This will be the default when the room type is added to a Bundle. This field will be used to calculate the amount of Incremental Upsell Revenue gained when the room type is purchased.
Optionally, the room type can be defaulted to enable the use of Primary Inventory. This setting will be the default when the room type is added to a Bundle.
If available, set the House Inventory/Primary Inventory Ceiling. This performs automated functions on Primary Inventory. When adding a new room type this will populate the number of rooms allocated in primary inventory for 18 months out into the future, which makes it easier to add a new room type.

Note: When changing this number a popup window will appear that allows you to update the allocations of existing days for this room type. You can either automatically adjust to a lower number or higher number or where the inventory was equal to zero. During room conversion or other hotel operations this could be used to increase or decrease allocations in primary inventory. The 3 options for updating Primary Inventory are where:

The available number of rooms had been zero? - Selecting this option will automatically update the Primary Inventory for any future dates where the value had been 0 (zero). You may select this option alone, or with only one of the following selections.
The available number of rooms had been less than the new value? - Selecting this option will automatically increase the number of rooms allocated to Primary Inventory for any future dates to the NEW Primary Ceiling. For example, if a date previously had 20 rooms allocated to Primary Inventory and you increase the Primary Ceiling for that room type to 25, that date will be updated to 25.
The available number of rooms had been greater than the new value? - Selecting this option will automatically decrease the number of rooms allocated to Primary Inventory for any future dates to the NEW Primary Ceiling. For example, if a date previously had 50 rooms allocated to Primary Inventory and you decrease the Primary Ceiling for that room type to 40, that date will be updated to 40.

Important: Only options 1 and either 2 or 3 can be selected at any point. Descriptions have been added to the screen when an option is picked to explain the process.

Optionally, although recommended, upload an image of the room.
Optionally, describe the bed types in the room using the Add Beds link. Choose bed types and quantities using the choices provided. Use the triple-dot menu next to each bed type to make changes or remove it.
Optionally, select any amenities that apply to specifically to the room (note that these are generally distinct from Hotel: Amenities).
Click Save when done.