Use this page to add or edit an inventory request.
First, provide a Name for the Request.
The Request Date Range field is the date span where inventory is needed.
Determine the hotels that should be included in the request.
Only hotels that have been added to the event can be included in a request.
Select the hotel recipient for the request. Recipients can be selected from the drop down list of contacts that have user names in the system or an additional contact can be added.
Select the date that the Request should be sent to the hotel(s). Enter the date in the Send On field.
Determine the response deadline and enter the date and time in the Deadline field.
Enter the Estimated Attendance (optional). This will indicate to the hotels how large the event will be.
Enter any special instructions in the Instructions on the Inventory Page box. Special instructions might include preferred price ranges or room types.
Save the Request
The completed request will now appear on the Inventory Requests screen. The status on the request will be: Pre-Notification until the Send On date has been reached.
TIP - The character limit for the Instructions field is 500 characters.
On the date specified in the request, an email will be automatically triggered to all of the included hotels. If today’s date is selected an email will be sent within 1 hour to the hotels.
The From address will be the: Event Name
The Subject line will be: Initial Inventory Request
The link in the email will prompt the hotel user to log in and they will be taken immediately to the inventory Event: Home page.
Once the email has gone to the hotels, the status of the request will be: Awaiting Initial Hotel Response.