This screen indicates the important dates to be included in the block request. The options depend on the type of request you are creating.
In this step, enter the Request Dates. The Start Date and End Date should encompass all dates that requests will be completed for.
Complete the Milestones dates.
Publish on. The date the request will be available to the contact.
Deadline. The date the request is due from the contact.
Allocation. The date that the final allocation will be completed for the event.
Select and customize Notifications. If the event supports multiple locales then you will be able to optionally add translations for the notification content.
For private block requests:
Sub-block request open. This notification tells the sub-block contacts that the request is available and gives instructions and deadlines.
Deadline. This notification reminds contacts when the request deadline is coming up.
Reminder. This notification is a reminder about important upcoming events such as deadlines and allocation.
Assignment. This notification tells the contact that the inventory from the request has been allocated.
For public block requests:
Request Allocation. This notification informs the sub-block group contacts of their room assignments. It includes details of their blocks, cancellation policies, Planner Portal links, and attendee-type links to the event website. It also provides a button for the contact to accept their room block assignments.
Click the Preview request site button to see how the request will appear to the sub-block group contact.
Click the Complete button to finish.
In this step, enter the Request Dates. The Start Date and End Date should encompass all dates that requests will be completed for.
Complete the Important Dates.
Publish On. The date the request will be available to the contact.
Request Due Date. The date the request is due from the contact.
Release Block to Free-Sell. All requested rooms will be held until the date and time you select (with respect to the event's timezone). Once this date and time passes, any remaining rooms will be released to free-sell. You can also choose to not release the inventory to free-sell. The setting below applies to any blocks created after this setting is adjusted, but is not retro-active. Release date settings for blocks may also be adjusted at any time using Event: Inventory Settings. (NOTE: This feature applies to Early Adopters only.)
Do not release to free-sell - No release date will be set on any created blocks.
At cutoff - The release date will be set to the event cutoff date on the created blocks.
Custom date - The release date will be set to the custom date and time on the created blocks.
After Request Approval - The release date will be set to the number of days after the request is automatically approved (e.g. if a request is approved on 3/9/22 at 12 noon, then entering 2 means that the release will occur 2 days later at the start of day, on 3/11/22 at 12 a.m, in the event's timezone)